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Difference between agenda and minutes in project management

I'm not a project manager but I am looking forward to becoming one sometime next year, so please excuse the question as I don't know much about PM.

I have noticed that there are two documents that relate to meetings in PM: the meeting minutes document and the meeting agenda document. What is the difference between the two, and when should each one of them be created?
asked 9 years ago by anonymous

2 Answers

Very briefly: agenda is before the meeting, MOM is after the meeting. Agenda consists of what you'll discuss; MOM consists of what you have discussed.
answered 9 years ago by FastProjectManager (10,100 points)
Every effective meeting should have an agenda created and distributed in advance.  The agenda should include the meeting objectives, topics for discussion and/or presentation, decisions to be made, and outline the time to be devoted to each.

The minutes are notes about the meeting items.  If you are conducting/facilitating the meeting you may want to have another team member take the minutes.  Minutes should be an objective record of key discussion points and decisions made.  At the end of the meeting, its usually best if the minutes can be inserted in between the agenda items (i.e. a new document created from the agenda) and distributed shortly after the meeting.

If there is follow up, I usually add items to my calendar and to-do lists from the meeting minutes.
answered 9 years ago by sdcapmp (45,840 points)

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