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How to reduce project scope?

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I think I am currently suffering of what project managers usually call "scope inflation". I'm still in the planning phase, and the requirements keep on growing, and I feel that the project will become unmanageable if the scope keeps on growing. What is the best way to reduce the project scope? How do fellow project managers deal with this issue?

I'm afraid if I don't "shrink" the scope the project will inevitably experience scope creep early in the executing phase...
asked 5 years ago by anonymous

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First scope inflation does not happen during the planning phase, it happens during the executing of the project, so we're not really talking about scope inflation here.

Reducing the scope is always in the hands of two people:

- The project sponsor
- The client

They need both to agree that the scope has to be reduced in order for you to be able to reduce it. But how can you get them both on board?

Well, you need to to do the following:

- Explain why reducing the scope will benefit the project as a whole and will accelerate its delivery.
- Explain that if the scope remains like this, then the risks will grow beyond proportions and there is a huge chance that the project will be over-budget and behind schedule.
- Convince the project sponsor and the client that some features can be easily transferred to a phase II of the project, where they will get a better attention.
- Ensure that only the features that the client want are included in the scope (do not suggest features yourself and do not allow your team members to suggest features themselves).

Finally, remember this: you have to make sure that the project will deliver an ROI, and a decent ROI, even after you reduce the scope. Put yourself in your sponsor's and your client's shoes, what's the point of finishing a project that doesn't deliver any ROI? So only eliminate features that the project can survive without.
answered 5 years ago by MaplePM (46,940 points)

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